Missing documents
Dear {{voornaam}},
To close your file for {{periode}}, we still need: {{stukken}}. Please send these by {{datum}} via {{contact}}.
If a document is missing, let us know so we can discuss the next step.
Kind regards,
{{bedrijf}}Accountants
Missing documents, year-end files and payment reminders: one clear next step for your client.
Start with a useful sample letter. Check the content and add your own details.
Practical situations
Missing documents
List only missing items, the relevant period and a specific date. A checklist avoids scattered messages.
Payment reminder
Include the invoice reference, due date and contact. Check applicable consumer rules before adding fees or deadlines.
Year-end preparation
Request the information needed to close each file and use the correct period and appointment details.
Office changes
Explain a new address or contact person and what the client needs to do.
Sample letters
Friendly payment reminder
Dear {{voornaam}},
Our records show invoice {{factuurnummer}}, due on {{vervaldatum}}, remains unpaid. Check your payment and contact {{contact}} if anything is incorrect.
If you have already paid, please disregard this reminder.
Kind regards,
{{bedrijf}}General samples, not legal or medical advice. Do not include unnecessary sensitive information.
Price example
Example: 50 letters to Belgium, 1 sheet each, Standard, no QR. Current first price tier; previous sends or a custom customer price may change your rate.
€1.29per letter
€64.50total excl. VAT
Frequently asked questions
Does paper replace mandatory electronic invoicing?
No. Check your invoicing obligations. An accompanying letter or reminder does not replace a required electronic invoice.
Different fields for every client?
Yes. Map selected CSV or Excel fields to your template and review previews and total before confirming.
Is this a formal legal notice?
These are general examples, not legal advice. Have formal deadlines and wording checked.
From sample to sending
- Adapt the sample in your templates.
- Select a recipient or upload a checked list.
- Check the PDF, price and posting day before confirming.
Single letters, lists and recurring series are available. Automated webshop triggers and registered sending are not yet available.